Customer Finance Charges

The customer Finance Charge area allows you to enter finance charges for your customers. Finance charges can be created in bulk for all customers at one time or can be created/editted/deleted customer by customer.

For each customer that finance charges are created, the total finance charge will be calculated for creation of the finance charge document for the customer. The individual invoices that were involved in the finance charge calculation are stored with the finance charge document for checking of the finance charge calculations.

Finance charge rates can be setup in the company parameters section to apply to all customers. If individual customers need special finance charge rates, input the necessary rate in the customer's file.

When finance charges are posted, a history is kept of all finance charges that can be viewed in the customer history files. General ledger distribution is created for finance charge entries.

Customer Finance Charge Screens

Customer Finance Charge Browse Screen

Customer Finance Charge Entry Screen

Customer Finance Charge Entry Screen - Detail Line

Customer Finance Charge Data

• Customer Number:  The company assigned customer number of the customer for this finance charge document.
• Document Number: The finance charge document number.
• Finance Charge Date:  The customer Finance Charge date.
• Memo: A short memo up to 20 characters for this finance charge document.
• Aging Date: The aging date to be used in calculating if the document is within the days range to need a finance charge applied.
• Finance Charge Days: The number of aged days to start accessing a finance charge.
• Finance Charge Rate: The finance rate percentage to use to calculate the finance charge for each document.

To create Customer Finance Charges for all customers at one time:

1. From the Document Entry menu, choose Customer Finance Charges.
2. In the Customer Finance Charge Browse window, choose the Finance Charge Creation menu option at the upper left.
3. Enter the Aging Date, Aging Days To Allow, and Finance Charge Rate to be used for the finance charge calculations.
4. When you have completed your entries, choose the Create Entries button to start the creation of the finance charges for each customer.
5. Choose the Cancel button if you wish to cancel the Customer Finance Charge Creation process.
6. As the customer files are processed, the current customer being processed will be shown.
7. When the process is completed, a message will appear "Finance Charge Creation Completed.".
8. Click on the Ok button to return to the Finance Charges Browse window.

To clear all Customer Finance Charges at one time:

1. From the Document Entry menu, choose Customer Finance Charges.
2. In the Customer Finance Charge Browse window, choose the Clear Batch menu option at the upper left.
3. Choose the Yes button to answer the question "Delete all finance charge documents in this batch?".
4. All finance charges will be deleted in the current batch and you will be returned to the browse window.

To enter a new Customer Finance Charge:

1. From the Document Entry menu, choose Customer Finance Charges.
2. In the Customer Finance Charge Browse window, choose the New button at the bottom right.
3. Enter a document number ( Customer Number plus Document Number ) to start the entry of the Finance Charge document. If the document has been already used for this customer, a caution window will appear.
4. Fill in the remainder of the Customer Finance Charge screen with the Customer Finance Charge information appropriate for this Customer Finance Charge.
5. When you have completed your entries, choose the Ok button to save the information.
6. Choose the Cancel button if you wish to cancel the Customer Finance Charge entry.

To edit a Customer Finance Charge:

1. From the Document Entry menu, choose Customer Finance Charges.
2. In the Customer Finance Charge Browse window, choose the Edit button at the bottom right.
3. Edit the Customer Finance Charge information as needed
4. When you have completed your entries, choose the Ok button to save the information.
5. Choose the Cancel button if you wish to cancel any changes to the Customer Finance Charge record.

To delete a Customer Finance Charge:

1. From the Document Entry menu, choose Customer Finance Charges.
2. In the Customer Finance Charge Browse window, choose the Delete button at the bottom right.
3. Choose the Yes button to delete the Customer Finance Charge record.
4. Choose the No button if you do not wish to delete the Customer Finance Charge record.
   

To preview / print the Customer Finance Charge edit reports:

1. From the Document Entry menu, choose Customer Finance Charges.
2. In the Customer Finance Charge Browse window, choose the Customer Finance Charge Reports menu option at the upper left.
3. Choose the View By option for how the reports will be ordered. The options are:
   • By Customer Number
   • By Customer Name
4. Choose the print range.  The options are:
   • All
   • By selected range.  If by selected range, you may choose the beginning and ending for the report, including the beginning and ending Finance Charge dates.
   • Custom Filter
5. Choose which report you wish to print. The options are:
   • Summary Report
   • Detailed Report
6. Choose the Print Report button.
7. The print preview window will appear. Use the page view buttons to size the previewed report, and the page navigator buttons to  scroll forward and backward thru the report pages.
8. To send to the printer, click on the Printer Speed Button at the top left of the print preview screen.
9. The printer dialog box will appear.  Make any changes necessary.  You may change the number of copies, page range, and the designated printer.
10. Choose the Ok button to send the report to the printer.
11. Choose the Close button to end the print preview.

To post the Customer Finance Charges:

1. From the Document Entry menu, choose Customer Finance Charges.
2. In the Customer Finance Charge Browse window, choose the Post Finance Charges menu option at the upper left.
3. Choose the posting options you want. Options that are checked will be performed during the posting operation. The options are:
   • Print Summary Posting Report
   • Print Detailed Posting Report
   • Perform G/L Distribution
   • Print G/L Distribution Report
4. Choose the Start Posting button.
5. If the print posting reports options were checked, the print preview window will appear.
   1. Use the page view buttons to size the previewed report, and the page navigator buttons to  scroll forward and backward thru the report pages.
   2. To send to the printer, click on the Printer Speed Button at the top left of the print preview screen.
   3. The printer dialog box will appear.  Make any changes necessary.  You may change the number of copies, page range, and the designated printer.
   4. Choose the Ok button to send the report to the printer.
   5. Choose the Close button to end the print preview.
   6. Click on the Ok button if the report was printed correctly. If the report did not print out correctly, choose the No button to reprint the report, or the Cancel button to cancel the posting operation.
6. The posting operation will begin.
7. When the posting operation has completed, a message will appear "Finance Charge Posting Completed.".
8. Click on the Ok button to complete the posting operation and return to the Customer Finance Charge Browse window.